The Company Workspace is being prepared. When it opens, we will announce it in the Announcements. How we protect and manage storage is described in the Information Security Guide.
Division of roles: The Company Workspace keeps the plans, forms, documents and analysis results created by eiso only when you want, and links the steps to each other. Keep original files (checklists, test reports, rosters, etc.) on your company computers (or in-house server); when you operate, designate that folder or file, and eiso will process, analyze and consolidate it. Records, measured values and actions entered directly in the operation data register are stored, encrypted separately for each company, in the Company Workspace (eiso server) (Management System Operation Guide).
Company Workspace: where your company's management system records accumulate
A company workspace has companies, members and roles (writer, reviewer, approver, administrator, view-only), and stores the output created by AI, encrypted for each company. When you select a company workspace in Management System Operation, the next step picks up the results of the earlier step you saved: issues from the context of the organization go to risk assessment, and risks go to process control, internal audit checklists and management review inputs.
| What | How |
|---|---|
| Company, members and roles | A company workspace is created by a member who has paid for a pass or a number of uses (invited members use it without paying). The person who creates the company is the administrator. You add members by their eiso member ID and set their roles: writer (saves), reviewer (completes review), approver (approves), administrator (everything, and managing members) and view-only (read only, for example when a certification auditor looks at the records during an audit). In the operating data registers, administrators and writers enter, edit and delete records, reviewers review, and approvers approve and close. Settings, retention periods and restoring are done by the administrator. The administrator can delete all saved documents, while a writer can delete only the unapproved documents that the writer saved. Invite outside people such as consultants as writers. A writer who selects this workspace writes with the pass the administrator has paid for (management system operation, document writing, integrated documents, standard revision response, and individual document uses). A view-only member does not save, review, approve or write with AI, and does not use the company's pass. |
| Save | If you click “Save to workspace” below the result of any function, it enters the Company Workspace as “In progress”. The company name, title and body text are encrypted with a different key for each company. |
| Linking steps | If you select the Company Workspace in Management System Operation and turn on “Carry over results of earlier steps”, the AI picks up the approved results of earlier steps (or the most recent ones if none are approved) and builds on them. · Risk Assessment ← Context of the Organization, Legal Requirements Identification· Objective Setting ← Context of the Organization, Legal Requirements Identification, Risk Assessment· Process Control ← Risk Assessment, Legal Requirements Identification, Monitoring and Measuring Equipment Control, Competence Recognition, Supplier Management· Internal Audit ← Risk Assessment, Process Control, Legal Requirements Identification, Compliance Evaluation· Management Review ← Context of the Organization, Objective Setting, Risk Assessment, Analysis and Evaluation, Compliance Evaluation, Internal Audit, Nonconformity and Corrective Action· Nonconformity and Corrective Action ← Risk Assessment, Internal Audit, Nonconforming Product Control, Compliance Evaluation.Results of other steps are also passed along for reference. |
| Retention period and deletion | Saved documents (outputs) are deleted automatically when the retention period you choose (3 months, 1 year, 3 years or 5 years) has passed. If you shorten the retention period, documents older than the new period are deleted immediately. You can delete a single document or the whole workspace at any time (this cannot be undone). |
| Operation data (register) | Records, measured values, evaluations and actions are kept until you delete them. Deleted rows are removed permanently after the operation data retention period (3 years by default; the administrator can change it to 1, 3, 5 or 10 years on the ‘Retention period’ tab of Operational Data Management). If you delete the workspace, the register and its history are also deleted. |
Our principles: Saving starts only with the consent of the company administrator. Saved content is not used for AI training, AGENT does not view the content, and it is not used for certification audits. Decisions (review and approval) are made by your company.
My workspace
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