Step 10. Documented Information Control (7.5)

Manuals, procedures, guidelines and forms are created in eiso's "Management System Establishment" and kept in the designated folder on your computer (recommended: AI Management System\00_Documents). This step reads that folder to build a document list, identifies the latest version (current version) among several versions of the same document and organizes the revision history, and tells you the related reference documents for each of the 16 step processes. It does not write new documents; missing mandatory documents are passed on to Management System Establishment to be written.

Output

  • AIMS document list (Excel): document number · name · type · current Rev · revision date · approval · file location · related process · status (current, approval to be confirmed, inconsistent notation) / cleanup of old-version and duplicate files
  • Reference documents by process: for each of Steps 1 to 16, the procedures, guidelines and forms that serve as the basis of that work (number, current Rev), check of required documented information (7.5.1), and the list of documents of external origin
  • Revision history, rules for documented information control, and what to prepare in Management System Establishment

What to do in this step, by scope of application

DevelopmentSupplyUse
Confirmation of the current Rev and approval of model, data and verification technical documents (A.6.2.3·A.6.2.7), and the reference documents for the development procedureCurrent versions, distribution and revision of user documentation, usage instructions and notices (A.8.2), and records of provision to customersCurrent Rev, storage location and access control of usage guidelines, approval records, operational control registers and the original text of instructions

Next steps

Previous steps: 1 AI Context Analysis · 2 AI Policy, Roles and Objectives · 4 AI System Inventory · 5 AI Risk Assessment · 6 AI System Impact Assessment · 7 Control Implementation and Statement of Applicability (SoA) · 8 Verification and Use Approval · 9 Operational Control · The results of this step feed into: 1 AI Context Analysis · 2 AI Policy, Roles and Objectives · 3 AI System Selection · 4 AI System Inventory · 5 AI Risk Assessment · 6 AI System Impact Assessment · 7 Control Implementation and Statement of Applicability (SoA) · 8 Verification and Use Approval · 9 Operational Control · 11 Monitoring, Change and Revision Control · 12 Internal Audit · 13 Legal Requirements Identification and Monitoring · 14 Management Review · 15 Nonconformity and Corrective Action · 16 Improvement

Run this step: select the "10 Documented Information Control" step in the ICT Management System Operation guide and write.
Role division: in eiso, the plan, forms and document change proposals for this step are prepared, and on your computer you keep the manuals, procedures, guidelines and forms received from Management System Establishment as current versions in the AI Management System\00_Documents folder, move old versions to the obsolete versions folder beneath it, and fill in the document number, Rev and approval fields on the cover (this material serves as the base data). At your next operation, specify the AI Management System\10_Documented Information Control folder (or file) and eiso will organize, analyze and consolidate the material. Materials to specify: the whole AI Management System\00_Documents folder, the previous document list, and the list of documents of external origin (standards, laws and regulations, provider documents). (ICT Management System Operation Guide)

ICT Management System Operation Guide