This step keeps documents received from outside the company, such as standards, laws and customer drawings, always at the latest version. As output you receive an external-origin document list and a latest-version confirmation procedure.
Identify and register documents received from outside, such as standards, laws, customer drawings and specifications, and supplier materials. Check regularly that they are the latest version, distribute them where needed, and withdraw old editions.
Note: the number next to the title is the basis clause. HS is the Harmonized Structure (the common chapter structure used by ISO standards).
Output
- External-origin document list: title / issuer / edition and revision date / date received / controlling department / latest-version check method and interval / distribution
- Latest-version confirmation procedure (standards, laws, customer portals)
- Records of receipt, review, distribution and withdrawal
Next steps
Economic Prosperity: steps this step builds on: Legal Requirements Identification · Documented Information Control
Social Value: steps this step builds on: Legal Requirements Identification · Documented Information Control
When operating, specify the Management System\Documented Information of External Origin folder (or files), and eiso organizes, aggregates and analyzes the materials and synthesizes the result.
Materials to specify: external document list, receipt and distribution records. (Management System Operation Guide)
