Management system establishment means creating manuals, procedures, guidelines and forms to meet the requirements of the standard you apply, and getting the organization to actually use them. eiso creates documents with four AI functions, and helps the system take root in the organization through training material development and Management System Operation.
Establishment sequence
| Step | What you do | Where to use |
|---|---|---|
| 1 Preparation | Decide which standard to apply, the scope, the project organization and the schedule. Then review the requirements of the standard and the documents you already have. | Information Collection Guide (clause-by-clause materials, forms and templates) · How to Build a Management System · Management System Build Plan - Example |
| 2 Set up the document structure | Prepare the document structure table (a table listing which documents are needed) and drafts of manuals, procedures, guidelines and forms. If you already have documents, a gap analysis against the standard and integration are carried out. | Management System Documentation |
| 3 Combine several standards | Documents that were kept separately for each standard are merged into an integrated manual and common procedures, aligned to the chapter structure shared by ISO standards (the Harmonized Structure). | Integrated Management System Document Development |
| 4 Fill in missing documents | Write one required document in exactly the format of your company's reference document. | Individual Document Development |
| 5 Reflect revisions | When a standard is revised, we identify the documents to amend and the documents to create, and prepare the revised versions and related forms. | Standard Revision Response |
| 6 Establishment and operation | Raise awareness through training, and keep records while operating from understanding the context of the organization through to management review. Keep the manuals, procedures, guidelines and forms created in Steps 1 to 5 as current versions in a designated folder on your company computer (for example, Management System\00_Documents; for an AI management system, AI Management System\00_Documents). When you specify that folder during operation, the document list and the latest versions are checked and used as the reference documents for the work in each step (10 Documented Information Control). The company workspace is being prepared, and we will tell you in Announcements when it opens. | Training Materials and Lesson Plans · Management System Operation Guide · Company Workspace (being prepared) |
Please select a function below
| Function | When to use | What you receive | Usage fee (excluding VAT) |
|---|---|---|---|
| Management System Documentation Management System Documentation | First-time establishment · organizing the documents you have to match a new edition | Document structure table · manual table of contents · drafts of procedures and guidelines · risk assessment table | From TBA (Korean and English versions) |
| Integrated Management System Document Development Integrated Management System Document Development | Two or more standards in one management system | Integrated manual and common procedures · integrated registers (color-coded by standard) | TBA for 2 standards TBA for each additional standard |
| Individual Document Development Individual Document Development | When you need only one document | One manual, procedure or guideline in exactly the format of the reference document | TBA |
| Standard Revision Response Standard Revision Response | When a standard has been revised | Revision determination · revised versions · drafts of new documents · related forms | TBA |
Choosing how to build
For whether to build it yourself (DIY) or get external support, see How to Build a Management System, and for how to set the schedule, see Management System Build Plan - Example. A preview of the output is in Management System Documentation (ISO/IEC 42001) Example.
* We do not charge in advance. When you press “Write with AI” in each function, we tell you the usage fee and you pay if you agree. Documents created by AI are drafts for reference, your company reviews and approves them, and they do not guarantee certification results.
Introduction to the eiso Documented Information Control Solution: problems, structure and need Show answer
- Documented information management takes a lot of time and staff: because people write, revise, distribute and store documents and organize implementation records by hand, records are repeatedly rushed together just before an audit. → Management System Documentation · Management System Operation (Economic Prosperity and Social Value, 20 steps each) · company workspace and operating data registers
- Conformity review against higher-level documents is difficult: it is hard to confirm whether the requirements of the standard, manuals, procedures and forms are consistent with each other, and which documents to amend and create when the standard is revised. → Management System Documentation · Standard Revision Response
- Reliance on highly skilled staff: you depend on staff or outside experts who know the standard well, and control breaks down when the person in charge changes. → Find ISO Reference Materials · Training Materials and Lesson Plans
Current problem
With eiso
Scattered storage: left in shared folders, external hard drives and NAS; damage, loss, leakage and ransomware
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One folder for current versions: organized by function and step in the eiso storage folder on your company's computer (original files are not stored on the eiso server)Information Security Guide
No access restrictions: anyone can open, edit and delete
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Roles and approval: administrator, writer, reviewer and approver roles; write, review, approveCompany Workspace
No creation or revision history: no way to know which one is the valid version
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Revision history and effective version: document number, revision, current and obsolete status, with the history of changes keptMeasuring Equipment and Documents Register
No control of removal or distribution: no way to know what was sent out to outsourced parties and work sites
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Distribution and recall records: who received which version and when, recall of old versions and confirmation of the latest version (file fingerprint comparison)Drawing Register
Writing documents is difficult: copying another company's documents as they are
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Drafts and integration with AI: drafts suited to your industry and size, integration and gap analysis of the folder of documents you have, and a single document in your own formatManagement System DocumentationIndividual Document Development
Documents stay the same even when the standard changes: no way to know what to amend and what to create
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Revision determination with AI: documents to revise or newly establish, related forms and writing examplesStandard Revision Response
Formal training, records and audits: written in a rush just before the audit
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AI training materials and operation tools: training materials and lesson plans, checking of implementation records, cause analysis, drafts of internal audit and management reviewTraining Materials and Lesson PlansManagement System Operation Guide
Evidence is hard to find: searching through standards and materials one by one
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Information collection: materials in the libraryFind ISO Reference Materials
* AI output is a draft for reference, and people make the judgment and approval.
If the answer to any one of the questions below is "yes", the "eiso AI Management System Platform" can help your company.
- Do you think ISO certification helps only when there are many documents?
- Do you think ISO certification is only an activity to improve image, with no real value to the organization?
- Do you feel that your staff are not interested in building or maintaining an ISO 9001, ISO 14001, ISO 45001, ISO 37001, ISO 21001, ISO 19443, ISO/IEC 42001 or IATF 16949 management system, and do it only because of pressure from managers?
- Are internal audits and management reviews carried out as a formality, without visible outputs or an improvement action plan?
- Do you, your colleagues and your management think that after building ISO, the management system became complicated and you lost the flexibility to implement and decide quickly?
- Do you think you would not have built an ISO management system standard if it were not for a contract or a customer requirement?
- Do members of the organization tend to feel that the work is added to their existing duties, and so do ISO documents and implementation as a formality, rather than at the proper time, because they consider them unnecessary?
- To comply with ISO and meet audit requirements, do your staff write or update, only a few days before the audit, documents and records that have not been updated for several months?
- Does your company want to build and be certified to ISO 9001, ISO 14001, ISO 45001, ISO 37001, ISO 21001, ISO 19443, ISO/IEC 42001 or IATF 16949, but is not sure about the effectiveness?
- In line with technological progress, do you want to automate the establishment of an ISO management system and its implementation records with AI?: Management System Documentation · Management System Operation Guide
- Good practices abroad and trends in international standard revisions are organized as knowledge materials and used as the basis for writing documents in Korean and Vietnamese (the text of the standards themselves is not published).
- Use Information Collection, Training Materials, System Establishment and Management System Operation one after another on a single platform.
- Specify a folder and your existing documents are read in this browser and used for integration and gap analysis (files are not stored on the eiso server and are not used for AI training).
- We continue to provide management system information (training materials, standards, procedures, forms, good practices and examples).
- With eiso, you improve the efficiency of document writing, and the organization can put that much more effort into improving the performance of its management system.
- Together with training for the person in charge of promotion, we support organizations to build a management system by themselves (Do it yourself).
- Small and medium-sized enterprises
- All industries: manufacturing, services, government, finance, telecommunications, health and more
- Where there are many sites and remote control is needed (site management in construction)
- Where records need to be consolidated
- Large companies that want to build a documented information control system by department (research institutes)
- Organizations that use Korean or Vietnamese
First, the AI AX functions draft documents based on the knowledge base (the document system for each standard, the Information Collection library and AGENT's knowledge materials). Documents that people have reviewed and approved are kept as the current version in the eiso storage folder on your company's computer, and the company workspace and operating data registers manage role-based permissions, revision history, distribution and recall, and implementation records (the names and contents of the registers are encrypted with a different key for each company).
① Knowledge baseDocument structure for each standard: 8 standards + ESG management system (separate), in Korean, English and VietnameseLibrary of information collection: clause-by-clause materials for management systems, management training materials, knowledge information, forms and templates, K-ESGAGENT knowledge materials: AI transformation materials for management systems · education and training materials, with the latest revisions first
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② AI AX functionsFind ISO Reference MaterialsTraining Materials and Lesson PlansManagement System DocumentationIntegrated Management System Document DevelopmentStandard Revision ResponseIndividual Document DevelopmentManagement System Operation GuideICT Management System Operation Guide (ISO/IEC 42001 and 27001, 16 steps)People review and approve
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③ Documented information managementYour storage folder: current versions and results (originals stay on your computer)Company workspace: write, review, approveDocument and drawing registers: revision history, effective version, distribution and recallOperating data registers: implementation records, nonconformity and corrective action
People who work together (company workspace roles)
ManageAdministrator (members and roles)
WriteWriter and designer
ReviewReviewer and cooperating departments
ApproveApprover
Distribute and recallSite and subcontractors (recorded in the register)
Note: You can see the order of use with a model company in Management System Documentation (ISO/IEC 42001) Example. Certification audits are an independent procedure of the certification body, and the operating data in eiso belongs to the company.
eiso is used through five groups of menus. In Information Collection Guide you find evidence, and with Training Material Development Guide you share it on site. In System Establishment (this page: the System Establishment guide) you build the document system, and in Management System Operation Guide you operate in three tracks (Economic Prosperity and Social Value, 20 steps each; ICT, 16 steps), from understanding the context of the organization to nonconformity and corrective action. Pricing and frequently asked questions are in Community Guide. Each group has usage examples where you can preview the results. Drafts made with AI are reviewed and approved by your company and managed as documented information.
Note: The output of the AI functions is a draft for reference and does not guarantee certification. In eiso, AGENT Co., Ltd does not artificially write or review the documents of a specific company (for implementation consulting and training, separately from eiso, see Management System Establishment and Training Inquiries).
