▶ See the output produced by this function right away. Preview of the Company H example output

  • Integrating ISO 9001, 14001 and 45001 with Integrated Management System Documentation: a representative company example

  • Integrated Management System Documentation is an AI AX function. When you upload the manuals, procedures and forms that your company has operated separately for each standard, it merges them into one integrated management system document, based only on your materials and the latest international standards in the "International Standard Revision Materials". When merging, it follows the structure shared by ISO standards (the harmonized structure, clauses 4 to 10). Only ISO or IEC certification standards that use this common structure can be integrated. Model documents of other companies and sector examples are not used.

    1. Color numbers per standard: A color number badge is attached to each standard in the order selected, such as 1 ISO 9001 · 2 ISO 14001 · 3 ISO 45001, so that requirements that apply to only one standard can be recognized at once in the integrated manual (the colors are kept when downloaded as Word).
    2. Integration register: One line is written for each document and clause of the uploaded materials. Each line shows where it went in the integrated document, the action (keep, revise, merge, delete, add), and the reason and basis, so you can compare your original materials with the integration result one by one.
    3. Reflecting the latest revision: If your materials are of an old edition, clauses and terms are aligned to the latest edition based on the "International Standard Revision Materials", with reference numbers attached. Standards without revision materials are marked "To be confirmed".

    * All companies, documents and figures below are fictional examples for explanation.

  • Integration approach for a typical company
  • Representative company model (fictional)Company H: injection molding and assembly of automotive interior parts, 120 employees, operating ISO 9001, 14001 and 45001 certifications separately for each standard. 3 manuals, 30 procedures and 8 forms (41 documents in total); because each standard had its own procedure for the same task, every revision had to be made three times.
    1Collect materials1 dayCollect the current manuals, procedures and forms for the three standards in one folder as DOCX (save HWP files as DOCX).
    Integrated Management System Document Development
    2Upload and confirm standards10 minutesIf you choose "Upload an entire folder", only the text is read and placed in the fields. For each file, confirm that the standard is correct (QM quality, EM environment, SM occupational health and safety).
    Integrated Management System Document Development
    3AI integrationA few minutesSelect ISO 9001, 14001 and 45001, and choose "Entire integrated system". You then receive the clause correspondence table, gap analysis, structure chart, integrated manual, common procedures and integration register.
    Integrated Management System Document Development
    4Compare using the integration register1 to 2 weeksCompare the actions in the register (keep, revise, merge, delete, add) with the original documents one by one, and decide the "items to confirm" such as the approval authority and retention period.
    Integrated Management System Document Development
    5Training and integrated operation1 to 2 monthsTrain with the integrated documents and operate them, then carry out the integrated internal audit and management review. Certification audits are arranged with the certification body of your choice.
    Training Materials and Lesson Plans

    For the representative company, finalizing the integrated documents takes about 3 to 4 weeks and settling the integrated operation takes about 2 to 3 months (example): 41 documents are reduced to 28 (example).

  • Integration register (example: excerpt)
  • Customer material (file › clause)MarkIntegrated document and locationActionReason
    QM-01 Quality Manual › 4.11IMS-MN-01 › 4.1MergeClause 4.1 of the three manuals combined into one
    SM-01 Occupational Health and Safety Manual › 5.43IMS-MN-01 › 5.4ModifiedConsultation with non-managerial workers specified
    EP-03 Document and Record Control › 5.62IMS-PR-01 › 5.3MergeLegal requirements list made common as an externally sourced document
    QM-01 › Appendix: organization chart (2019)1—DeleteReplaced with the latest organization chart
    (None. Added)12IMS-MN-01 › 4.1AddConsideration of climate change: basis in the "International Standard Revision Materials"

    * The table is an example for explanation. The actual register is created with one line for each document and clause of the materials you upload, and the actions in the register match the 【Revised】 and 【Added】 marks in the body text.

    Input example: Entire integrated system

    FieldInput
    Your materials to be integrated"Upload an entire folder": 3 manuals, 30 procedures and 8 forms (DOCX), standard confirmed for each file, read only within the browser and not stored
    Names to maskCompany names and plant names (separated by commas): replaced with "Company X" before sending; emails and phone numbers are always masked
    Standards to integrateISO 9001 · ISO 14001 · ISO 45001 (ISO standards applying the HS, color numbers in list order 123)
    Output to createEntire integrated system (correspondence table, gap analysis, document structure chart, integrated manual, common procedures)
    Sector and scopeInjection molding and assembly of automotive interior parts, head office and Plant 1
    RequestsPlease divide clause 8 by standard, and keep the existing document numbering system
  • Output preview: Company H example

  • This is the output you receive when you enter the following in eiso's Integrated Management System Documentation. Using the fictional company Company H (injection molding and assembly of automotive interior parts, 120 employees, operating ISO 9001, 14001 and 45001 separately for each standard, now integrating) as an example, it was drafted in advance in the same way as the actual function, finding the basis in AGENT's knowledge materials.

    Integrated Management System DocumentationISO 9001 · 14001 · 45001 Integration: Clause Correspondence Table, Integrated Manual, Integration RegisterFictional company Company H
    This is what was entered
    Standards to integrateISO 9001 · ISO 14001 · ISO 45001 (ISO standards applying the HS, color numbers 1, 2, 3 in list order)
    Output to createEntire integrated system (correspondence table, gap analysis, document structure chart, integrated manual, common procedures)
    Sector and scopeInjection molding and assembly of automotive interior parts, head office and Plant 1
    RequestsPlease divide clause 8 by standard, and keep the existing document numbering system
    Customer materials3 manuals, 30 procedures and 8 forms (DOCX, uploaded as an entire folder), read only within the browser and not stored

    Integration scope and principles

    • Standards to integrate: 1 ISO 9001 · 2 ISO 14001 · 3 ISO 45001. They are merged into one integrated management system (IMS) with the harmonized structure (clauses 4 to 10) as the framework.
    • Scope: injection molding and assembly of automotive interior parts (head office and Plant 1): the scope in clause 1.2 of customer material QM-01 Quality Manual is used as is.
    • Integration method: what all three standards require is written as one common sentence, and requirements that apply to only one standard are kept separate with that standard's mark (123). Clause 8 (Operation) is divided by standard (as requested).
    • Document numbers: the customer's "[prefix]-[type]-[number]" system (QM, EM, SM; QP, EP, SP) is kept, and only the prefix of the integrated documents is combined as IMS (item to confirm 1).

    Status of customer materials

    MaterialStandardTypeBasis editionWhere used in integration
    QM-01 Quality Manual.docx1ManualISO 9001:2015Integrated manual, clauses 4 to 10
    EM-01 Environmental Manual.docx2ManualISO 14001:2015Integrated manual, clauses 4 to 10 · 6.1.2
    SM-01 Occupational Health and Safety Manual.docx3ManualISO 45001:2018Integrated manual 5.4 · 6.1.2
    QP-04 Document Control Procedure.docx1Procedures2015IMS-PR-01
    EP-03 Document and Record Control Procedure.docx2Procedures2015IMS-PR-01
    SP-02 Document Control Procedure.docx3Procedures2018IMS-PR-01
    QP-09 · EP-09 · SP-09 Internal Audit Procedure.docx123Procedures2015 · 2018IMS-PR-05
    EP-07 Emergency Response Procedure · SP-06 Emergency Action Procedure.docx23Procedures2015 · 2018IMS-PR-07

    Harmonized structure clause correspondence table

    HS chapter and clause1 ISO 90012 ISO 140013 ISO 45001Customer materialsIntegrated document
    4.1 Understanding the organization and its context4.14.14.1QM-01 4.1 · EM-01 4.1 · SM-01 4.1IMS-MN-01 4.1
    5.4 Consultation and participation of workers::5.4SM-01 5.4IMS-MN-01 5.4 3
    6.1.2 Environmental aspects · Hazard identification:6.1.26.1.2EM-01 6.2 · SM-01 6.1IMS-PR-03
    6.3 Planning of changes6.3(To be confirmed):NoneIMS-PR-08
    7.5 Documented information7.57.57.5QP-04 · EP-03 · SP-02IMS-PR-01
    8.1 Operational planning and control8.18.18.1QM-01 8 · EM-01 8 · SM-01 8IMS-MN-01 8.1
    8.2 Emergency preparedness and response:8.28.2EP-07 · SP-06IMS-PR-07
    9.2 Internal audit9.29.29.2QP-09 · EP-09 · SP-09IMS-PR-05
    10.2 Nonconformity and corrective action10.210.210.2QP-10 · EP-10 · SP-10IMS-PR-06

    Gap analysis

    RequirementStandardStatus of customer materialsDifference from the latest revisionAction
    Consideration of climate change in the context of the organization12NoneThe ISO 9001:2026 gap analysis [1] and the ISO 14001:2026 revision model [2] address climate change: details need to be checked against the original text4.1 【Added】
    Consultation and participation of workers3Partial: only the occupational health and safety committee is describedNo revision materials (the latest edition of ISO 45001 is to be confirmed)5.4 【Revised】: consultation with non-managerial workers specified
    Planning and control of changes12Partial: one line in QM-01 6.3The ISO 14001:2026 revision model adds a new change management procedure [3]IMS-PR-08 【Added】
    Management of legal requirements and externally sourced documents23Yes. The legal requirements list is only in EP-03Supplemented based on the legal and other requirements procedure [4]Made common as IMS-PR-01 5.3
    Document approval authorityCommonYes. It differs in each of the three procedures:Consolidated into one (item to confirm 2)

    Integrated document structure chart

    No.Document nameTypeCommon/specificRelated clausesUnderlying customer document
    IMS-MN-01Integrated Management System ManualManualCommon4~10QM-01 · EM-01 · SM-01
    IMS-PR-01Documented Information Control ProcedureProceduresCommon7.5QP-04 · EP-03 · SP-02
    IMS-PR-03Environmental Aspect and Hazard Evaluation ProcedureProcedures236.1.2EP-02 · SP-03
    IMS-PR-05Internal Audit ProcedureProceduresCommon9.2QP-09 · EP-09 · SP-09
    IMS-PR-06Nonconformity and Corrective Action ProcedureProceduresCommon10.2QP-10 · EP-10 · SP-10
    IMS-PR-07Emergency Preparedness and Response ProcedureProcedures238.2EP-07 · SP-06
    IMS-PR-08Change Management ProcedureProceduresCommon6.3(None. Added)
    QP-07Design and Development ProcedureProcedures18.3QP-07 (as is)

    Integrated manual (draft: excerpt)

    Applicable standards and identification marks

    MarkStandardField
    1ISO 9001Quality
    2ISO 14001Environment
    3ISO 45001Occupational health and safety

    4.1 Understanding the organization and its context

    The company determines the internal and external issues related to injection molding and assembly of automotive interior parts, and reviews them again at the management review (once a year). (QM-01 4.1 · EM-01 4.1 · SM-01 4.1)

    • 【Added】 The company determines whether climate change is an issue relevant to the organization [1][2]. (To be confirmed. Check against the original text)
    • 2 This includes whether environmental conditions (air, water, climate, etc.) affect the organization or the organization affects them.

    5.4 3 Consultation and participation of workers

    • The occupational health and safety committee meets once a quarter. (SM-01 5.4)
    • 【Revised】 The matters on which non-managerial workers are consulted (risk assessment, training needs, safety of subcontracted work) are determined, and consultation records are kept.

    6.1.2 2 Environmental aspects · 3 Hazard identification

    Follow IMS-PR-03. For injection molding machines, mold changes and paint booths, the evaluations of the two standards use the same process list. (EP-02 · SP-03)

    8.1 Operational planning and control

    Process control criteria are managed with the common process list (injection molding → assembly → inspection → shipment). (QM-01 8.1 · EM-01 8.1 · SM-01 8.1)

    8.2 1 Requirements for products and services

    Review of customer requirements, design and development (QP-07), control of external providers and shipment approval follow QM-01 8.2 to 8.7.

    8.3 23 Emergency preparedness and response

    Fires, hazardous substance leaks and injuries are handled in one plan, with a joint drill once a year. (IMS-PR-07)

    9.2 Internal audit

    The three standards are audited at one time (at least once a year, using an integrated checklist). (IMS-PR-05)

    Integrated common procedure: IMS-PR-01 Documented Information Control Procedure (excerpt)

    • 1 Purpose: Documented information required by the three standards is controlled by one method.
    • 4 Responsibilities and authorities: 【Revised】 One approval authority per document type: the CEO for manuals, the management representative for procedures, and the head of the responsible department for forms. (QP-04 Quality Team Manager · EP-03 Environment and Safety Team Manager · SP-02 Plant Manager → to be consolidated, item to confirm 2)
    • 5.3 Externally sourced documents: 【Added】 The latest editions of legal and customer requirement documents are checked once a quarter and the list is updated [4]. (The legal requirements list in EP-03 5.6 is made common)
    • 6 Records and retention: The record lists are combined into one, and where retention periods differ, the longer one applies. (item to confirm 3)

    Documents reduced by integration

    Manuals 3 → 1, common procedures 12 → 5 (documented information, internal audit, management review, nonconformity, training), total 41 → 28 (example)

    Integration register

    No.Customer material (file › clause, item)MarkSummary of the customer materialIntegrated document and locationActionReason and basis
    1QM-01 Quality Manual › 4.11Internal and external issues reviewed once a yearIMS-MN-01 › 4.1MergeClause 4.1 of the three manuals combined into one
    2EM-01 Environmental Manual › 4.12Includes environmental conditionsIMS-MN-01 › 4.1MergeSpecific requirements are kept with the 2 mark
    3SM-01 Occupational Health and Safety Manual › 5.43Occupational health and safety committee once a quarterIMS-MN-01 › 5.4ModifiedConsultation with non-managerial workers specified
    4QP-04 Document Control Procedure › 4 Responsibilities1Approval: Quality Team ManagerIMS-PR-01 › 4ModifiedOne approval authority
    5EP-03 Document and Record Control Procedure › 5.62Legal requirements list updated quarterlyIMS-PR-01 › 5.3MergeMade common as an externally sourced document [4]
    6SP-02 Document Control Procedure › Attachment 33Document distribution registerIMS-PR-01 › Form IMS-FM-01-2MergeThree distribution registers combined into one
    7QP-09 · EP-09 · SP-09 › Entire document123Audit once a year for each standardIMS-PR-05MergeIntegrated audit
    8EP-07 Emergency Response Procedure › 5.2 Emergency contact network2Contact order for fires and leaksIMS-PR-07 › 5.2MaintainContent kept as is
    9QM-01 Quality Manual › Appendix: organization chart (2019)1Old organization chart:DeleteReplaced with the latest organization chart (item to confirm 4)
    10(None. Added)12Consideration of climate changeIMS-MN-01 › 4.1AddRevision materials [1][2]
    11(None. Added)CommonChange managementIMS-PR-08AddRevision model [3]

    Count by action: keep 1 · revise 2 · merge 5 · delete 1 · add 2

    Items to be confirmed

    1. Decide whether to change the prefix of the integrated documents to IMS or to keep the existing QM, EM and SM system.
    2. Decide the approval authority for each document type (CEO, management representative, department head).
    3. Decide the retention period for records whose retention periods differ among the three procedures (training and inspection records).
    4. Attach the latest organization chart (not in the customer materials; to be confirmed).
    5. Check the climate change and change management requirements of ISO 9001:2026 and ISO 14001:2026, and the latest edition of ISO 45001, against the published original texts.

    ※ Draft for reference: it does not guarantee obtaining certification. Check clauses and requirements against the published text of the standard.

    Management system AI transformation materials referred to

    • ISO_FDIS_9001_vs_ISO_9001_2026_gap analysis, International Standard Revision Materials › ISO 9001 2026 revision (revised 2026-09-24)
    • New 03 Climate Change and Biodiversity Assessment Guideline [ISO 14001], International Standard Revision Materials › ISO 14001 2026 revision (revised 2026-10-09)
    • New 01 Change Management Procedure [ISO 14001], International Standard Revision Materials › ISO 14001 2026 revision (revised 2026-10-09)
    • 06.02 Legal and Other Requirements Procedure [ISO 14001], International Standard Revision Materials › ISO 14001 2026 revision (revised 2026-04-25)

    ※ This is an example created with a fictional company, and the quality and content of the example may differ from the actual service results. Actual output varies with the input and the supporting materials. Output created by AI is a draft for reference and does not guarantee obtaining certification. The downloaded file is created inside your browser and is not sent anywhere.

  • Points to prepare in advance
    1. Upload all current materials. This function is based only on your materials, so missing documents remain as "Not in customer materials. To be confirmed". If a field overflows (36,000 characters), request the standards or documents in separate parts.
    2. Compare one by one using the integration register. For items handled as "delete" or "revise", compare them with the original documents and check that no operational content has been lost.
    3. Decide the approval authority and document numbers. The approval authority, retention period and document number prefix that differed by standard must be set as one for the integrated documents to be operated.
    4. Forms and records are merged too. Forms that existed for each standard, such as distribution registers and checklists, must be merged into one so that records do not conflict.
    5. Purchase the original text and compare. Standard texts are copyrighted, so only a summary is used. AI output is a draft for reference and does not guarantee certification. Review and finalization are the responsibility of your company.
    Integrated Management System Document Development eiso Pricing Management System Documentation